Review Technician Certifications

Version 8.2 Changes

Performed miscellaneous formatting cleanup to the Confirmation Letter.

Version 7.2.1 Changes

Added system logic to allow use of the status code Suspended. This status behaves similar to the Revoked status in that it prevents data from being entered that requires that certification during the period of time the technician’s certification is Suspended. However, unlike the Revoked status, if the certification is re-activated, the time period can be adjusted on the Suspended status.
Added the column header clicksort function to the Certification and History tabs.

Version 6.2.1 Changes

Corrected the Welder pop-up window to display the appropriate information for welder certifications.

Version 6.2 Changes

NOTE: Version numbers were synchronized with this release so that the HiCAMS and DOH Vendor version are now the same.
A significant data cleanup of the History records has been performed to make it easier for users and the system to identify when each technician’s certifications were valid. This cleanup will facilitate entry of Density and Sample data.
The application now requires a comment when any certification change is made via the Technician window. Examples are manually adding a new certification to the technician record or manually changing the status of a certification

Version 3.8 Changes

The window has been modified to identify the appropriate certifications status for reference in Sampling, Densities, etc. Previously, there were periodic historical certification data instances that caused the system to evaluate the technician’s certification status incorrectly.
Corrected a problem where periodically the certification tab data was protected when it shouldn’t have been. The protection now occurs conditionally, row by row rather that the entire tab being protected.

Version 3.7 Changes

The window has been corrected to display and print the Technician ID rather than Staff ID.

Version 3.6.1 Changes

Restored the ability to print certificates from the Technician window.

Version 3.5 Changes

The Class tab has been updated with a new "GoTo" button to provide navigation directly to the Review Class Enrollment window. This will provide users with the ability to view additional information about the class.

Version 3.4 Changes

The Technician Selection window has been enhanced to allow the searching for technicians based on Expired criteria. For example, it is now possible to search for all technicians who possess certification status = Expiredor search by Division or by Certification Type.
The Class Tab has been updated to display Comments (bottom section of window) added to a Technician record via the Review Class Enrollment window.
The functionality has been changed on this window to require a Comment when a new certification is added (or modified) via the Review Technician Certification window.
The Certification Tab has been enhanced to provide an additional status of Provisional. This new status can be used to temporarily extend a technician's certification until they are able to attend a class to complete the re-certification process. When the Provisional status is selected, the Expiration date is cleared automatically and the Expiration Date must be manually entered.

Version 3.3 Changes

TECHNICIAN SELECTION
- The lower portion of the search window has been updated to move the Company Name field to the right of Office Category, to allow great visibility to Certification information.
- If a technician with an Expired status is entered/selected, a warning message will display indicating that only active staff can be registered for a class.
- Technician selection response window - Right-justified both Technician ID field and column.
- Sort/Find function - Change Status, Cert. Begin Date, Cert. Expires Date to read Certification Status, Certification Start Date and Certification Expiration Date.
- Column header title - Changed cert. begin date, cert. expires date to read Certification Start Date and Certification Expiration Date.
CERTIFICATION TAB
- When the Tab is accessed via this window (it is also accessible via the Review Class Enrollment window), only a single certification can be granted to a single staff member at a time. Once a technician has been selected, new certifications can be granted, and existing certifications can be updated.
  - When the Insert icon is clicked, the Certification Selection window is displayed. Only certifications that have not previously been granted to the technician are available for selection.
  - Once the certification has been selected, a new record will be displayed on the Certification tab, and will be available for update (user must enter a start date).
  - NOTE: When a certification is granted from the Review Technician Certification window all requirements are bypassed, and a comment is required.
- Modifications have been made to existing certifications (those in Active and Pending status) to ensure that no invalid (blank) certifications exist. Certifications with a blank start date have been corrected with a start date of 01/01/1900. Additionally, all active and pending certifications which previously had a start date of 01/01/1900 have been recalculated (to provide an accurate certification start date) based on the certification end date and the certification months to expire.
- Left-justified the Certification column.
- The Orig Cert Date column is now protected, as this field is updated by HiCAMS only.
- When a new Certification is granted, the Expiration Date will no longer round to the end of the year. The Expiration Date will display the exact date based on the Certification Date and Months to Expire set in the Certification Maintenance window.
- Another update to the Certifications tab on this window is the process of printing certificates. (Printing certificates can also be performed in the Review Class Enrollment window). Once the Certification has been granted, the user clicks the Print button and the Print Certificates response window is displayed. Currently, this window provides the user with the ability to select all Certifications held by the technician to print. This functionality has been changed to print a single Certification at a time.
CLASS TAB
- Updated to list only those classes attended by a Technician. If the technician was registered for the class, but the Enrolled checkbox was not checked, the class will not be listed.
OJT /APPRENTICESHIP TAB
- The title of the Apprenticeships tab has been changed to OJT/Apprenticeships.
- When a certification requiring an Apprenticeship period or On the Job Training program is granted, the certification may be granted in a Pending status. Once the Apprenticeship or OJT program has been completed, the Apprenticeship/OJT information must be entered on this tab and the certification status must be manually changed to Active.
- The Expires column has been removed (OJT and Apprenticeships do not expire).
- A Score column has been added.
- A Completion Date column has been added.
- A Final Review Technician (FRT) column has been added where user can select the appropriate FRT from the staff list.
- A column has been added where the user can indicate if the FRT is on the Approved list (yes/no checkbox). If this box is checked, Final Review Technician is required.
- If the item being added is an OJT, Final Review Technician, Score, and FRT Approved indicator are required fields. If not, only the completion date is required.
REPORTS TO TAB
- The Supervisor and Title fields are populated based on information entered on staff record. All fields on this tab have now been protected from updates. To update staff information, authorized users will now use the Edit Staff button. The Supervisor address fields have been removed.
ADDRESS TAB
- The manner in which the Office, Home and Mailing addresses are populated has been changed.
- For DOT employees, the employee address changes should be made by contacting the HiCAMS Secruity Officer for the group or unit. Authorized users can update these addresses by clicking the Edit Staff button.
- For Non-DOT employees, if a Producer/Supplier was selected on the Reports To tab, the Office Address will display information derived from the Main Office address of the Producer/Supplier. If no Main Office address exists for the Producer/Supplier, the Office Address will display information derived from the Main Office address of the Producer/Supplier. If no Main Office address exists for the Producer/Supplier, the Office Address will display information derived from the first address listed for the Producer/Supplier.

Version 3.2 Changes

The Staff Home and Staff Mailing Address information is no longer available for update on the Address Tab. Any changes to Technician information should be made by an authorized user in the Security window.

Version 3.1 Changes

The tab pages in this window have been rearranged to be in a more user friendly order.
A History tab has been added that will display the history of each Certification held by the technician
The Expires date can no longer be updated from the Technician window. To expire a Technician, the Staff record must be expired. This eliminates the situation where a Staff member could be expired but remain as an Active Technician.

Version 3.0 Changes

The Search window now supports searches that include an apostrophe, such as O'Dell.
The Technician Number for newly created Technician records may not have a higher number than Technician records currently in existence. The System has been updated to fill in the numbering gaps between the current Technician records. The filled in numbers will be in sequential order and will continue in that series until the gap has been filled. Therefore, a current Technician record may have a number such as 15431 and a newly created record may end up with a number such as 241.

Version 2.6 Changes

The field containing DOH Vendor Technician Number information is now more clearly labeled. The label was changed from Number to Technician Number; in both the Technician Window and the Technician Selection window.
When adding Technicians, you will be prompted to choose personnel from the Staff Table. If the Technician being added is not a DOT employee, and does not currently exist in the Staff List, you may add Non-DOT technicians to the staff table using the New button on the Staff Selection window. Only Non-DOT personnel can be added in this manner. All DOT employees must be added to the system by their administrator, as always.
The Social Security Number will be required information When adding Technicians.

HiCAMS Release Notes Index

Page last updated 6 October 2011