Review Pay Adjustments

Version 8.2.2 Changes

Revised the PAR calculations for density penalties on asphalt pavements for contracts referencing the 2012 Standard Specifications.

Added PAR functionality to some additional Field Inspection Reports. This includes the FIRs for Guardrail Hardware, Precast Concrete items, Prestressed Concrete items, and Stay-in-Place forms.

Created new PAR Types for failing soils density tests. PARs of these new types will be created from the Review Density Other Conventional and Review Density Other Nuclear windows.

A new PAR Type has been created for Asphalt Workmanship. Field construction users entering a new PAR will now choose between the Asphalt Workmanship and Miscellaneous PAR types. The Pavement Construction Engineer and the Materials Operations Engineer will receive notifications when these PARs are forwarded and the Pavement Construction Engineer will subsequently Approve or Close the new Asphalt Workmanship PARs.
Adjusted the system logic to allow users who can Approve a PAR to be able to update the quantity and percent fields on all PAR types.
Modified the system to only allow the Pavement Construction Engineer to Approve or Close a QA-2B type PAR.
A new Theoretical Percent field has been added to the grid of information about the PARs. This is a display only field, system calculated for QA-2B Pars according to the formula in Spec 610-13(c).
For QA-2B PARs, the Theoretical Percent and Actual Percent will be calculated and displayed to one decimal precision, while other PARs remain at four decimal precision. The Actual Percent will initially be set to the Theoretical Percent, but may be modified. If the Actual Percent differs from the Theoretical Percent at the time the PAR is approved, a comment will be required.

Expanded the PAR Forward Notification process to allow notifications to be defined for each type of PAR. This way, notifications can be tailored to the users who need to receive information about a given PAR type, rather than receiving notifications for all PARs. There are now separate PAR Forward Notifications for QA2A, QA2BC, QA2BN, Samples, Misc. PARs, Corrugated Metal Pipe and Concrete Pavement.

Pay Factors entered for QA2A and QA2B (Nuclear & Cores) PARs will be rounded to 1 decimal place rather than the 4 decimal places that can be entered.

Corrected a problem where RE office personnel could update PARs for contracts in offices outside their division.

The window was modified to allow a Pay Factor to be Voided regardless of the quantity of work accomplished on that item.

The window was enhanced to prevent entry of an Inspection Date that is greater than the current date.

The window has been corrected to no longer send out a "Closed" notification when the user decides to cancel out of the closing process.

The right-click functionality on the header of the Review Pay Adjustments Details window is now available.

The window was modified to produce a single error message if an invalid contract number is entered into the contract selection criteria field.

PARs can now be created for Contract Line Items which have been modified by a Supplemental Agreement to have different unit prices from the original line item. Previously, only the negative (backing out) line item could be selected. Since payments were not made against that Line Item, PARs could not be created.

The Pay Adjustment functionality has been updated to display a warning message if a type QA-2A (JMF deficiency) PAR is created without a JMF number entered. The message will indicate that a JMF number is required.
Corrections have been made to certain Pay Record Adjustments. Specifically, when two materials that are received by Pay Record are associated to a line item where one material has an accepted quantity to adjust and the second material doesn't, the amount from the second material was being deducted twice. The duplicate deduction amount has now been corrected.

A correction has been made to the Pay Adjustment Recommendation functionality to restore the protected fields that are defaulted when inserting a new PAR record from a failed Density test.

An update has been made to the Pay Adjustment Recommendations (PAR) window to correct row focus problems on QA-2B PARS accessed either through Notifications or from the PAR list. The focus has been corrected to display the same information between the upper and lower portions of the window.

It is no longer possible to create a Pay Adjustment Recommendation (PAR) or a Pay Factor when the Quantity of Work Done to Date is equal to zero. The System will determine if any Pay Records have been created for the chosen Line Item with an Installed Quantity greater than zero and, if none are found, the user is prevented from creating a PAR.

The Close button label has been changed to "Close PAR" for clarity.
The functionality of the JMF search window has been corrected for the selection of QA-2A PARs.
The Non-Participating column has been revised to have a drop-down list of the Current Billing (CB) Codes instead of a check mark.
Standardized the Comment text fields at 255 characters whether displayed on the General Tab or in a History Record. Complete text can be displayed by clicking on the Notebook icon.
Clicking on the JMF icon no longer auto-retrieves the entire list of JMFs. The user is now given the opportunity to filter the list before Retrieving.

Added an Adjust button to the Pay Factor Tab of the Pay Adjustment window, which will create a new adjusting entry. This button will completely back out the currently selected Pay Factor and can not be modified by the user. The Estimate Generation process has been modified so that adjusting entries are applied to the original detail lines and will show up on only the Estimate where the adjustment takes place. They will then be removed from any subsequent Estimates.
Renumbered the Converted Version 4 Pay Factors so that the Pay Factor numbers are unique and created history records reflecting the change.

The Review Pay Adjustments window has been updated to include Density information.

Pay Adjustment Recommendations (PARs) replace Pay Factors on the menu. Pay Factors still exist, but only inside of PARs. Existing Pay Factors have been converted to PARs. The Final Estimate cannot be processed if there are open PARs for the contract.

Page last updated 23 January 2012