A change has been made to the General Tab of the Material Receiving window to require the Brand Name of the Material to be entered when a MRR is being created or updated (when the material's Material Type has Approved List set to required in the MSG).
A correction has been made to ensure the Alternate ID accepted quantities is automatically recalculated when the Received Quantity is changed. This will correct the problem with the Accepted Quantity on a Sample being different from the Received/Accepted amounts on the MRR.
In the Transfer tab of the Material Receiving window, the error message was corrected to display the proper error, ("Invalid Contract Number") when an incorrect contract number is entered during the transfer of materials.
A message was added to the Transfer tab of the Material Receiving window, warning that data entered in the window must be saved before exiting.
The Material Transfer functionality, which permits material to be transferred from one Contract to another, has been revised. A history record is now associated with the newly created Transfer record indicating where the specific material was transferred from and for how much. Equivalent material is taken into consideration so that the transferred amount is in the unit of measure for the receiving Contract. When the material is received on the new Contract, the received amount may not exceed the amount that was transferred.
The Small Quantity checkbox will be visible at all times on the General Tab of the window. The checkbox will be available for update when the Minimum Sampling Guide (MSG) has the Small Quantity setting turned on for the Material Type associated to the current Material. Otherwise, the field will be protected. A checkbox on an existing record that is checked but not available for update indicates that the MSG was changed after the record was created.
Entering a Material Received Report for a Material where the Minimum Sampling Guide specifies that Certifications are required will now require the Certification information be entered on the Certification Tab prior to allowing a Save.
Materials with an outstanding Material Prepayment balance on the current Contract Estimate for the select MRR Material and Line Items may now be transferred if the Prepayment balance has been reduced to zero. Previously, if the material had ever had an MPP against it, it could not be transferred, regardless of the current balance.
Material Transfers can now be done for quantities less than or equal to the received quantity. Previously, the amount transferred could not be equal to the received quantity.
The following changes have been made when the Material Receipt pertains to a Material that has been set on the Minimum Sampling Guide as Pretested with a Match Code of either "No Match, Alt ID Required" or "Match Alt ID/Match from Sample":
The entry of one or more Alternate IDs is no longer required when the Small Quantity Indicator has been set.
Upon entry of a new Alternate ID, the Alternate ID will default to the Plant ID- such as "WP17-". The Sample Date is not included in the default on the MRR window since that information is not available. However, this should be the next set of information entered by the user. Additionally, the default will take place regardless of whether the Plant ID was entered in the Search By field or selected from the response window.
The ability to enter an Alternate ID with a type of Tag, Piece, or Girder will only be possible when the Alternate ID Status from the Sample is set to Available.
A warning message will appear when the Approved Producer/Supplier is changed on Material Receipts that have Alternate IDs linked from a Sample. Users will be notified that this change may require them to reselect Alternate IDs that correspond to the newly selected Producer/Supplier. Likewise, changes to the Approved Producer/Supplier field on a Sample will not be allowed if a Material Receipt (MRR) has been linked to it. (This does not occur for an MRR that has been voided.) Users trying to change the Approved Producer/Supplier on a Sample will need to notify the RE to have them either Void the MRR or have the Alternate IDs removed from the MRR. After the Approved Producer/Supplier has been changed, the RE can update the MRR with the new Alternate IDs.
Material Received Reports for Metric Concrete materials can now access English> Concrete Mix Designs without having to create a Sample first.
If the MSG requires an Approved Producer/Supplier and it is not entered, the user will receive an error stating "An Approved Producer/Supplier name must be entered based on the MSG Approved Plant Type for this Material. " If an Approved Producer/Supplier is not required based on the MSG, an entry must be made in the Other Producer/Supplier field. If no entry is made, the user will receive a message stating, "Please enter Other Producer/Supplier information. "
The rules for matching Alternate IDs have been modified. If Pretest in the MSG is set to Required and Alt ID Matching is set to Match Alt ID / Match from Sample then:
Sample Linking has been removed.
If a Producer /Supplier has been selected from the Approved list and is not required for the Material by the MSG, clicking on the name in the Approved Producer/Supplier field and hitting Delete removes it.
It is now possible to use Wild Card Searches when selecting an Approved
Producer/Supplier from the Producer/Supplier window. (Wild Card Searches start and end with an
asterisk(*). Typing *concrete* and retrieving will find all the
Expired Producer/Suppliers/Facilities no longer appear on selection windows where a user can associate it with contract tracking records.
When you select the Review Material Receipts window from the menu, Find and Sort functions are now available.
If you want to locate a Producer/Supplier, you can now type in the Plant ID without accessing the Producer/Supplier search window.
TheDocuments Received indicator on the Certifications tab is now optional.
After you transfer a material to another contract, the Comment on the History tab now reads "The following sample(s) has been transferred to the contract:XXXXXXX".
When you navigate from the Review Sample Details window to the Material Receiving window, you no longer receive an invalid error message "sample expiration date is < than the material received date".
When you Void a Material Receipt, the Accepted Quantity is adjusted correctly.
Sort order on the History tab displays the most recent action first.
Approved Producer/Supplier is no longer required for Pretested materials.
Double clicking on the Transfer button no longer transfers the material twice.
You can open multiple instances of the Review Material Receipt Detail window when you navigate from the Review Sample Details window.
You can no longer Transfer a material to a contract that has no Work Start Date.
The Brand Name dropdown has been removed from the window to improve performance of this module. You must click the icon to select a Brand Name.
You can enter, update and review Material Receipts.
Page last updated 21 December 2009