A modification has been made to the Staff Relink functionality to include the Certification Status of "Provisional". When a certification is added with this status to a techncian's record, any future Staff Relink processing will include this status while checking for the possibility that certificates will need to be re-printed.
This tool is only available to authorized users, who have the ability to merge or delete duplicate staff records on HiCAMS. As of this release, this functionality has been expanded to provide historical data on merged/deleted staff records (including certification information). When staff records are merged/deleted as part of the Staff Relink process, all certification information will be retained by HiCAMS and made available through the Query Tool. Only authorized users will be permitted access to the Staff Relink Query Tool.
The Staff Relink window has been updated to add the Technician Id field for use as additional reference. Additionally, the column-moving capability has been added to the staff list portion of the window to allow temporary re-positioning of the columns to enhance viewing.
Merged Technicians - When the weekly task is run to process the requested relink sets, HiCAMS will flag those merged/deleted staff records that contain active certifications. This process is necessary to ensure that the merged certifications are re-printed using the newly "retained" technician id. When the process is complete, HiCAMS will send a Notification to the user who requested the relink set, detailing the name and technician id and the certifications that will need to be re-printed.
Changes have been incorporated that better handle duplicate staff records. The Retain Cert and Remove Cert buttons have been removed and replaced with Retain Cert checkboxes for individual selection of certifications. Each checkbox will default to "checked" to indicate that the certificate will be retained unless check removed by the user. When duplicate records are merged that contain duplicate certifications, the history of all certifications will now be retained. If the duplicate certificates to be merged are both active, the certificate with the latest expiration date being retained as "active", and the remaining certificate will be saved as history. If duplicate certificates exist that are both active and expired, the expired certificate information will be retained as history.
An exception has been made to the merge staff rule with regard to duplication certifications. If the merge staff records relink set contains two active welder certifications, an error message will be displayed and the relink set will be prevented from being saved.
A change was made to the weekly job that processes the pending relink sets. When a relink set includes a deletion of staff that is associated with contract(s) in HiCAMS, a notification will be sent to the requestor.
This user utility allows duplicate staff records to be corrected within the application instead of through database manipulation. A GUI front end feeds a weekly process which combines and deletes multiple staff records. Access is controlled by job title.
All users can access the complete HiCAMS and DOH Vendor System Release Notes here
Page last updated 27 October 2008